Seminars  2008 - 2009 Terms of Registration

Early Pay Registration Tuition (savings up to 25 percent):  Generous tuition discounts apply when tuition payments are received by the Early Pay Discount Cut-Off Date (see location-specific dates in the table below).  The Early Pay Discount is based on the number of seminar days attended by each student:

• Attend One Day (save 10 percent)  For any student attending one seminar day, discounted Early Pay Tuition is $675 per student, per seminar day.

• Attend Two Days (save 16 percent)  For any student attending two seminar days, discounted Early Pay Tuition is $625 per student, per seminar day.

• Attend Three Days (save 25 percent)  For any student attending all three seminar days, discounted Early Pay Tuition is $560 per student, per seminar day.

Please understand that each seminar's Early Pay Discount Cut-Off Date is strictly applied, and one day late is one day too late to qualify for the discount; however, we do offer a "weekend grace period" if you are registering on a Friday Early Pay Discount Cut-Off date (as long as we receive your tuition payment check no later than the Monday immediately following that seminar's Early Pay Discount Cut-Off date, we will honor the discounted tuition shown on the corresponding invoice, and the "grace period" will be noted on your invoice).

Standard Registration Tuition:  For paid registrations received after the Early Pay Discount Cut-Off Date (and for any Early Pay Discount tuition payment received after the corresponding payment due date), Standard Registration Tuition of $750 per student, per seminar day applies.

Manual Registration Processing Surcharge:  A $50 processing surcharge will be added to the applicable daily tuition rates quoted above when a registration is received by fax, mail or email (because "offline" registrations require manual processing by Earthwork Software Services).  Registering online is safe, quick and easy . . . plus online registrants receive immediate confirmation of seat availability and an instant online invoice.  Unless you have a phobia about using the internet, we encourage you to save yourself some money and take advantage of our online registration system.

Returned Payment Fees and Procedures:  A $50 (or the maximum allowed by law, if less) service fee will apply if the registrant's tuition payment is returned/rejected due to non-sufficient funds.  If a returned/rejected payment delays receipt of valid tuition payment beyond the applicable Early Payment Cut-Off Date, Standard Registration Tuition will apply.  Finally, in the event of a returned/rejected payment, subsequent payment of the registrant's applicable tuition (plus the service fee) must be made by Money Order or Cashier's Check in order to reinstate and confirm the registrant's seminar registration.

Close of Registration:  Registrations are not accepted after a location's Close of Registration Cut-Off date (typically the Friday immediately preceding a location's first seminar date, see location-specific dates in the table below).

Payments:  Please DO NOT send seminar tuition payments before you have registered and received an invoice (online registrants can view/print an invoice immediately and a copy of the invoice is also emailed to the registrant--please contact us if you do not receive your invoice).  Tuition payments must be received by the earlier of any applicable Cut-Off due date (see table below) or 30 days from the date of invoice.  Timely receipt of your tuition payment will (1) confirm your seminar registration, (2) lock in any applicable discounts, and (3) guarantee seminar admission.

Because our seminars have limited seating, unpaid registrations are subject to cancellation after the invoice's payment-due date (if your registration is cancelled for non-payment of tuition, you will receive a cancellation notice via email). Please understand that seminar admission will be denied to unpaid/cancelled registrants.

Tuition is quoted, and payable, in U.S. dollars exclusive of any applicable sales, use or value-added taxes.  Payment may be made by check or money order, payable to "Earthwork Software Services, LLC" and sent to: 112 Wisteria Way, Stockbridge, GA 30281 USA.  Earthwork Software Services is not affiliated with the software manufacturer (AGTEK) and we cannot accept checks payable to "AGTEK".

eCheck Notification:  When you pay your tuition invoice by eCheck ACH (Automated Clearing House) Electronic Funds Transfer, you authorize Earthwork Software Services either (1) to process a one-time electronic funds transfer (ACH debit) for the invoiced amount from your bank account or (2) to use the eCheck information you submit to produce a paper draft for the invoiced amount that may then be processed like a paper check, or as a one-time electronic funds transfer (ACH debit), from your bank account.  Any electronic transfer will be listed as such on your bank statement.  Your eCheck ACH Electronic Funds Transfer payment will be securely processed by Electronic Clearing House, Inc.  Electronic check payments are an increasingly common payment method and additional information about them is available at www.electronicpayments.org.

Credit Card Payments:  Due to an increased number of transaction problems, we no longer accept tuition payments via credit card; however, we do offer a "weekend grace period" if you are registering on a Friday Early Pay Discount Cut-Off date (as long as we receive your tuition payment check no later than the Monday immediately following that seminar's Early Pay Discount Cut-Off date, we will honor the discounted tuition shown on the corresponding invoice, and the "grace period" will be noted on your invoice).

Seminar Admission Notice:  Please understand that seminar admission is granted only to students for whom full tuition payment has been received by Earthwork Software Services.  Registrant's can verify their payment status 24/7 online via our Customer Support page.  It is the registrant's responsibility to do whatever it takes (such as instructing their accounting department to generate a hand-written check that is sent via next-day delivery) to make sure that their tuition payment is received no later than the corresponding Cut-Off Date (or 30 days from date of registration, if earlier) for the student's chosen seminar:

Seminar Location	Seminar Dates	Early Pay Discount Cut-Off Date	Close of Registration Cut-Off Date
Raleigh, NC	Oct 28-30, 2008	Sep 26, 2008	Oct 24, 2008
Phoenix, AZ	Nov 11-13, 2008	Oct 10, 2008	Nov 7, 2008
Philadelphia, PA	Dec 2-4, 2008	Oct 31, 2008	Nov 28, 2008
Worcester, MA	Jan 13-15, 2009	Dec 12, 2008	Jan 9, 2009
Minneapolis, MN	Jan 27-29, 2009	Dec 26, 2008	Jan 23, 2009
Atlanta, GA	Feb 3-5, 2009	Jan 2, 2009	Jan 30, 2009
Columbus, OH	Feb 17-19, 2009	Jan 16, 2009	Feb 13, 2009
Denver, CO	Mar 3-5, 2009	Jan 30, 2009	Feb 27, 2009
Seattle, WA	Mar 17-19, 2009	Feb 13, 2009	Mar 13, 2009
Orlando, FL	Mar 31-Apr 2, 2009	Feb 27, 2009	Mar 27, 2009
Dallas, TX	Apr 14-16, 2009	Mar 13, 2009	Apr 10, 2009
Chantilly, VA	Apr 28-30, 2009	Mar 27, 2009	Apr 24, 2009
Nashville, TN	May 12-14, 2009	Apr 10, 2009	May 8, 2009
Tampa, FL	Jun 2-4, 2009	May 1, 2009	May 29, 2009
Orange County, CA	Jun 16-18, 2009	May 15, 2009	Jun 12, 2009
Atlanta, GA	Jul 21-23, 2009	Jun 19, 2009	Jul 17, 2009

Cancellation, Refund and Transfer of Registration Policies

Cancellation by Earthwork Software Services  If a seminar is cancelled by Earthwork Software Services, registered students will receive a 100 percent refund of their paid tuition.  Although seminar cancellations are rare, Earthwork Software Services cannot be responsible for the cost of any non-refundable travel arrangements that registrants may have made for a cancelled seminar.  Before making non-refundable travel arrangements for any seminar, please contact us to check the seminar location's registration status.

Cancellation by the Attendee  Students canceling at least 30 calendar days in advance of their first seminar date will receive a refund of their paid tuition, less a 10 percent service charge.  Tuition is nonrefundable for students canceling within 30 calendar days of their first seminar date; however, the following options are available:

• Seminar registrations can be transferred to another member of a registered student’s business organization (there is no charge for this option; just tell us the name of the alternate attendee so we can have a name tag ready for them at the seminar).

• Seminar registrations can be transferred, on a space-available basis, from one seminar location/date to another seminar location/date within the current seminar season (a service charge equal to 20 percent of the registrant's paid tuition applies).  This option is NOT available for "NO SHOWS" -- we must be advised (by phone, fax or email), before the seminar begins, that the registered student will not be attending the seminar.

• If neither of the above registration transfer options meet the cancelling student's needs, a tuition credit (paid tuition, less a 20 percent service charge) can be applied to any next-season seminar conducted within one year (365 calendar days) of the seminar date(s) for which the student was originally registered.  Seminar tuition may increase from one seminar season to the next and the cancelling student will be required to pay the difference between their tuition credit and the then current tuition for the future seminar that they may choose to attend.  The tuition credit can be used by any employee of the cancelling student's business organization; however, the tuition credit is non-transferable in all other respects.  Finally, there is no guarantee that identical seminar courses and/or identical geographic seminar locations will be scheduled from one seminar season to the next.  This option is NOT available for "NO SHOWS" -- we must be advised (by phone, fax or email), before the seminar begins, that the registered student will not be attending the seminar.

Popular Seminars Fill Up and Sell Out

We reserve the right to reject registrations when a seminar has reached its full capacity (seating is limited at each location).  Register as early as possible to avoid any disappointment (registrations are processed on a "first-come, first-served" basis).

Unpopular Seminars are Cancelled

We reserve the right to cancel a seminar when too few registrations are received (a minimum of seven students per day is typically required to support a seminar).  Cancellation decisions are typically made near each seminar location's Early Pay Cut-Off Date, based on the number of paid registrations received through that date.  (Registering as early as possible helps insure that your chosen seminar location will not be cancelled!)

Correctly Identify Your AGTEK Product

Because Earthwork Software Services does not know which AGTEK products our seminar registrants may own and use, it is imperative that prospective seminar attendees correctly identify their AGTEK products to insure that they register and attend the appropriate seminar(s).  The surest way to identify an AGTEK product is to start the AGTEK program and select Help > About... from the program's pull-down menu, which will produce a window identifying the name, version number and release date of the product.  Otherwise, examine the product manuals delivered with your AGTEK system or call AGTEK at (925) 606-8197 and ask them to check their database to identify the AGTEK product.  Please understand that tuition credits/refunds WILL NOT be extended to students who attend the "wrong" seminar.

Consider the Attendee's Experience and the Seminar Prerequisites

It is assumed that all seminar attendees have a basic understanding of earthwork concepts and that they know how to read grading plans.  For those attending the seminars only to make a product purchase evaluation, or only to understand what the products are capable of doing, no other prerequisites apply.  However, these fast-paced, lecture/demonstration style seminars are designed to take other attendees (those who are "hands-on" users of the products) well beyond the basic training provided to them by AGTEK at the time of purchase.  For hands-on users, the following prerequisites also apply:

Day 1:  Some hands-on experience with Earthwork 3D, SitePlan 3D, or SiteModel 3D is strongly recommended.  Students with no prior experience on these products may be overwhelmed by the volume and detail of information presented, especially if they will also be registering for the Day 2 and/or Day 3 seminars (for new users with no prior experience, AGTEK's hands-on training options may be a more appropriate introduction to the products).

Day 2:  Proficiency with the Day 1 "Earthwork Modeling Step-by-Step" topics is strongly recommended.

Day 3:  Proficiency with the Day 1 "Earthwork Modeling Step-by-Step" topics is strongly recommended.

Important Seminar Registration Notifications Sent by Email

Earthwork Software Services relies on email to quickly deliver critical information to you regarding your seminar registration (registration confirmation/invoice, venue announcements, late-payment notices, and registration cancellation notices).  Assuming that you provide a valid email address when registering, the number one reason that will prevent you from receiving our email notices is the use of overly-aggressive SPAM filters on your organization's email server and/or on your local computer.  To insure that you do receive the email notices that we send to you, please set your SPAM filters to accept email sent by "EarthworkSoftwareServices.com" (our email notices will always include the word "AGTEK" in the Subject Line).  Please consult our email tips page or your company's IT Manager if you have any questions regarding settings for your particular SPAM filters.

Web Site Terms of Use

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